Meeting room solution
Make workspace schedules clear on site. Display room status, today’s schedule and the next meeting, with a level of detail that respects your organization’s confidentiality requirements.
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From a small office to a corporate headquarters, a schedule beside the room door or on a floor directory helps guests and colleagues find the space they need. The meeting room solution is designed around your calendar and the information approved for display.
The room’s schedule, visible where it matters
A schedule scattered across messages and personal calendars is not easy to see on site. A shared view of the room name, today’s schedule and the next meeting forms the basis of workspace information displays.
Elements to consider when designing the solution
- Room name, floor and identifying directions
- Room schedule status and selected time slots
- The current meeting, next meeting and daily schedule, with approved details
- An appearance consistent with your visual identity and language
A practical scenario
The administrative owner identifies the rooms and schedule source. The permitted level of detail is defined for each location, and a display is designed for the room entrance or lobby. For a confidential meeting, the scenario can show only the time slot and schedule status.
Designed around your data and needs
The project review defines the calendar source, information access and refresh frequency. Calendar status differs from actual occupancy; presence sensors, on-screen booking and meeting extensions are separate requirements to assess.
Frequently asked questions
How is calendar integration assessed?
Tell us the service name, access method and room schedule structure. Compatibility with Outlook, Google Calendar or an internal calendar, along with the integration scope, is defined in the project specifications.
How are confidential meetings handled?
Meeting titles, organizers and details appear only as permitted by your organization’s policy. The information allowed at each location must be agreed before rollout.
How many rooms can this solution cover?
The design can cover a single meeting space or a collection of rooms and floors. Display numbers, schedule sources and access management guide the choice of scenario.
Coordinate meeting room information
Share your room count, calendar service and permitted information so we can assess the right scenario for your space.